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Careers at Maryville University

When you work with Maryville University, you are part of a vibrant community leading a revolution in higher education. With strategic precision and vision, we’re building a university for the future.

Join a dedicated staff of professionals who are encouraged to explore, create and excel.

Academic Systems Specialist

Apply now Job no: 492346
Work type: Staff Full-time
Location: St. Louis, MO
Categories: Administrative & Support, Customer Service

Posting Details

Job Summary/Basic Function

The Academic Systems Specialist is a split position that will support the integrated functions of the College of Health Professions, especially the Nursing program, and the Academic Records Team within the Division of Operational Excellence as they relate to academic processes and student service. Within the College, the position is a central communication liaison serving students, faculty and the Dean. The Academic Systems Specialist will provide information, direction and support regarding the business processes and will provide input for improving systems and processes that can be improved. The successful candidate must be committed to fostering a welcoming environment for a diverse population of students, faculty and staff.

Primary Job Functions:
• Collaborate with faculty leadership within the College of Health Professions in the preparation of each semester’s course schedule and needed course materials with a mindset for process improvement
• Facilitate the letter of appointment process for and communication with adjunct faculty
• Assist with completion of nursing documentation including graduate clinical reference forms, Board of Nursing forms, and certification exam forms.
• Office management including supply orders and maintenance of multiple budgets within the College of Health Professions.
• Collaborate with the Academic Records team in the development/testing of new systems to increase efficiency of approval and information processes for students, faculty, and staff
• Oversee the Dean’s communication and the management of important College documentation such as accreditation, faculty files, contracts, and awards
• Understand the structure of the College of Health Professions and knowledgeably direct inquiries and requests from students and adjunct faculty.
• Facilitate overload contracts for the full-time faculty in an accurate and timely manner.
• Assist with College events
• Special Projects as assigned

Minimum Qualifications

• Bachelor degree from an accredited institution or five or more years of experience in
higher education administration
• One to two years of professional experience
• Demonstrated experience in systems or process improvement
• Exemplary interpersonal and customer service skills
• Strong organizational skills and attention to detail
• Ability to work in an open office environment
• Ability to maintain confidentiality
• Ability to handle multiple tasks and prioritize appropriately
• Proficient in Windows applications, file management, Microsoft Word and Excel and the ability to learn new systems
• Strong sense of initiative: self-starter
• Budget management knowledge
• Excellent oral and written communication skills

Preferred Qualifications

• Three to five years of professional experience in higher education
• Experience with Ellucian Colleague/SIS systems
• Experience with Salesforce Communities/CRM systems

Physical Demands


Open Until Filled


Special Instructions to Applicants

An offer of employment is contingent upon successful completion of a background screening.

Applicants requiring University sponsorship to obtain employment authorization will not be considered for this position.

Maryville University is committed to a policy of equal opportunity and prohibits discrimination on the basis of age, disability, gender, genetic information, marital status, national origin, race/color, religion, sex, sexual orientation, veteran status, or any other status protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.

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